Getting Started10 min read

Getting Started with GigTracker: A Complete Walkthrough

Learn how to set up and use GigTracker to manage your gig income, expenses, mileage, and more. Step-by-step guide for new users.

GigTracker Team

Content Team · September 10, 2024

Welcome to GigTracker

GigTracker is designed specifically for gig workers like DJs, musicians, photographers, and other freelancers. This guide will walk you through everything you need to know to get started.

Why GigTracker is Different

Most finance apps are built around transactions. GigTracker is built around gigs – because that's how you think about your work.

Traditional Finance Apps:

Track individual transactions

Generic expense categories

Not designed for self-employment

Complex tax features

GigTracker:

Organize everything by gig

Industry-specific categories

Built for gig workers

Automatic tax estimation

Setting Up Your Account

Step 1: Download and Sign Up

Download GigTracker from the App Store or Play Store

Create an account with email or sign in with Google/Apple

Verify your email address

Step 2: Set Up Your Profile

Enter your business name (or your name)

Select your gig type(s): DJ, Musician, Photographer, etc.

Add your logo (optional)

Set your base location

Step 3: Configure Tax Settings

Enter your tax filing status

Set your estimated tax bracket

Enable quarterly tax reminders

Configure state tax (if applicable)

Recording Your First Gig

Creating a New Gig Entry

Tap the + button

Select New Gig

Enter gig details:

- Client name

- Event type

- Date and time

- Location

- Amount earned

Adding Gig Expenses

From the gig detail screen:

Tap Add Expense

Select category (equipment, travel, supplies, etc.)

Enter amount

Add receipt photo (optional)

Save

Tracking Mileage

Automatic Tracking

Enable location services

GigTracker detects when you start driving

Tap to classify as business or personal

Mileage is logged automatically

Manual Entry

Go to Mileage tab

Tap Add Trip

Enter start/end locations or odometer readings

Add business purpose note

Save

Managing Expenses

Quick Expense Entry

Open GigTracker

Tap Quick Add on home screen

Snap receipt photo

AI extracts amount and vendor

Confirm category

Done!

Expense Categories

GigTracker includes gig-specific categories:

Equipment & Gear

Travel & Mileage

Music & Media

Marketing & Promotion

Software & Subscriptions

Professional Services

Insurance

Office & Supplies

Generating Invoices

Create Invoice from Gig

Open a gig record

Tap Create Invoice

Review auto-filled details

Customize if needed

Send via email or download PDF

Invoice Features

Professional templates

Custom logo and branding

Multiple payment options

Payment tracking

Automatic reminders

Understanding Your Dashboard

Key Metrics

Total Income - All gig earnings

Total Expenses - Business expenses

Net Profit - Income minus expenses

Estimated Taxes - What you owe

Visual Reports

Income by month chart

Expense breakdown pie chart

Gig frequency calendar

Year-over-year comparison

Tax Estimation Feature

GigTracker calculates your estimated taxes in real-time:

What's Included:

Federal income tax estimate

Self-employment tax (15.3%)

State income tax (if configured)

Quarterly payment amounts

How It Works:

Enter your income as you earn it

Log deductible expenses

GigTracker calculates your liability

Get reminders before quarterly due dates

Syncing and Backup

Cloud Sync

All data synced securely to the cloud

Access from multiple devices

Never lose your records

Export Options

CSV for spreadsheets

PDF reports for taxes

Gig summaries for clients

Mileage logs for IRS

Tips for Success

Daily Habits

Log gigs immediately after completion

Photograph receipts right away

Classify mileage daily

Weekly Habits

Review dashboard metrics

Send any pending invoices

Follow up on late payments

Monthly Habits

Review expense categories

Check tax estimate

Reconcile with bank account

Quarterly Habits

Pay estimated taxes

Review profit/loss

Adjust tax withholding if needed

Getting Help

In-App Support

Tap the ? icon anywhere for contextual help

Access full help center from Settings

Submit support tickets directly

Community

Join our Facebook group for tips

Subscribe to our blog for guides

Conclusion

GigTracker is designed to make financial management simple for gig workers. Start by logging your gigs consistently, and the rest will fall into place.

Ready to take control of your gig finances? Download GigTracker today and start your free trial.

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